“As
we move into the new century, we believe that just as corruption impedes
development goals, high standards of ethical behavior further economic,
social and political advancement.” L.G.Martins-Costa
GENERAL PARAMETERS OF CONDUCT
TRX deals with many organizations in the course of its daily operations.
It is TRX’s policy to deal only with those organizations that have
ethical standards compatible with its own. You must report to the company
any conduct you encounter in the course of your work that you believe
is inconsistent with TRX policy, as well as unethical, unlawful, or unsafe
situations, including situations that potentially involve such conduct.
In addition,you should observe the following general standards in your
business dealings with other companies:
Fair
Treatment
All persons with whom you do business are entitled to fair treatment.
This standard applies no matter what you are doing for TRX.Whether or
not you directly influence business transactions, you must avoid doing
anything that might create the appearance that customers or suppliers
have “a friend at
TRX” who could exert improper influence on their behalf.
No
Misrepresentation
Do not misrepresent yourself or the company to anyone. If you believe
someone may have misunderstood you, try to clarify the situation immediately.
Honesty is an integral part of ethical behavior, and trustworthiness is
essential for strong, lasting relationships.
DIVERSITY
TRX is committed to diversity in its global workforce. The company strives
to assure that its consultants are respected and valued for their individual
uniqueness, experience, and skills. By respecting and valuing differences,we
will enhance teamwork and thereby build a competitive advantage.
Wrongful discrimination has no place at TRX.
PROPRIETARY
AND CONFIDENTIAL INFORMATION
As a consultant you may have access to various types of proprietary, confidential,
or private information of TRX and its customers and partners (“confidential
information”). Confidential information includes the business, financial,
marketing, and operating plans associated with TRX, its customers, and
suppliers, including information such as supplier commercial bids. It
includes designs, engineering and construction know-how, TRX business
and project plans with outside suppliers and contractors, and a variety
of internal information. It also includes personnel data, medical records,
and salary information. You must not use or disclose confidential information
unless such use and disclosure is part of your duties at TRX or you obtain
specific written authorization to use or disclose it. Use confidential
information only for its intended purpose and share it with other employees
on a need-to-know basis only.
Do not misappropriate or misuse someone else’s confidential information.
If you receive information that is not marked confidential,but you believe
it may be confidential, ask the person who gave it to you. TRX operates
in a highly competitive business world that demands an understanding of
its competitors’ business and strategies. While collecting data
regarding competitors, employees should use legitimate resources only
and avoid actions that are illegal or unethical, or which could cause
embarrassment for TRX.
Do not accept confidential information unrelated to your job. If someone
tries to give you confidential information you are not authorized to receive,
do not accept it. If you retire or leave work for any reason, including
working for one of TRX’s competitors, you are prohibited from divulging
confidential or proprietary information about TRX. TRX owns the proprietary
information you developed or were exposed to as an employee, even after
your departure.Conversely, if you previously worked for a TRX competitor,
you are expected to maintain the confidentiality of proprietary or confidential
information that you received while employed by that company. It is never
acceptable to coerce or encourage employees to divulge confidential information
about their previous employers.
RECORDING
AND REPORTING INFORMATION
Every consultant records information and reports it to the company. Typical
examples are providing information about educational qualifications and
work history on your consultancy application as well as reporting your
work hours and charging to the correct number on your time record. Business
records
and reports are also created when engineers fill out test reports, business
development representatives report new work booked, controller personnel
record revenues and costs, and field engineers complete installation design
records. The accuracy of these and other reports prepared in the course
of performing your work for TRX is essential. Expense accounts are another
important record that must be completed accurately and honestly. You are
entitled to receive reimbursement for reasonable expenses you incur or
for permitted per diem rates, as established by company policy. An example
of dishonest reporting is submitting an expense account for meals not
eaten, miles not driven, or airline tickets not used.Dishonest reporting,
both inside and outside the company, is not only strictly prohibited by
TRX but could also lead to civil or criminal liability for you and TRX.
Prohibited activities include reporting or organizing information without
proper attention to its accuracy or with intent to mislead or misinform
those who receive it.
COPYRIGHT
COMPLIANCE
It is TRX’s policy to fully comply with provisions of applicable
law and licensing agreements pertaining to copyrighted materials,including
written material, photographs, and software. Unauthorized reproduction
or transmission of written material or software is illegal, harmful to
TRX’s interest, and against TRX policy.
Written
Material
“Written material” means newspapers, trade journals, magazines,
educational and training materials, books, technical and scientific journals,
and other printed matter, whether textual or graphic or in printed or
electronic form. Making multiple copies normally requires permission of
the copyright holder;
a single copy also may require permission, especially if copying is systematic
or part of a pattern.
GIFTS
AND ENTERTAINMENT TRX ’s POLICY
Gifts between employees of different companies range from advertising
novelties, which you may give or receive, to bribes or kickbacks, which
unquestionably you may not give or receive. You may not give or receive
gifts of money. The purpose of gifts and entertainment is to create goodwill.
Gifts are unacceptable if they unduly influence the recipient—i.e.,
make the person feel obligated to “pay back” the gift by giving
business information or other improper preferential treatment in return—or
if the gifts create even the appearance of impropriety. Where a gift may
create a payback obligation,
the gift may be—or may be perceived as being—a bribe. TRX’s
policy in this circumstance is to never give, solicit, or accept such
gifts.
In some countries where local customs call for giving or receiving gifts
on special occasions,you may, with appropriate priorECHTEL’ S BUSINESS
approval, offer or receive gifts that are lawful, appropriate, nominal
in value, and in good taste. A simple guideline is not to overdo it. Ordinarily,
you are permitted to pay for and accept customary amenities, such as meals,
as long as expenses are reasonable and associated with a business purpose.
Although TRX normally expects you
to use commercial carriers and facilities, it is sometimes necessary to
accept, with appropriate prior approval, transportation, food, and lodging
from customers, business partners, or suppliers. Apart from this exception,
TRX will pay for your expenses if the occasion warrants your attendance
and is required for a business purpose.
Government
Officials and Employees
The U.S. Foreign Corrupt Practices Act and other laws, including the laws
of most other countries, prohibit most gifts to foreign government officials.
Similar restrictions may apply to state and local officials and employees,
and to officials and employees in other countries, who are directly or
indirectly involved in government procurements. You must adhere to these
rules in all of your business dealings with government representatives.
DOING
BUSINESS INTERNATIONALLY
It is TRX’s policy that all of TRX’s international business
relationships will be conducted in compliance with these and other applicable
laws.
Foreign
Corrupt Practices Act and
Internatioal Anti - Bribery Laws The U.S. Foreign Corrupt
Practices Act (FCPA) prohibits the offer or payment of money or anything
of value to an official of a foreign country or public international organization,
foreign political party or official thereof, or any candidate for political
office of a foreign country (“foreign official”) with the
intent or purpose of inducing the official to use his or her influence
to affect a government act or decision in order to obtain,
retain, or direct any business or obtain any other improper advantage.
The prohibition applies both to offers and payments made directly by TRX,
and to those made through intermediaries, such as partners, agents, consultants,
and family members. Directors, officers, and employees of government-owned
companies, and members of royal families may be considered to be foreign
officials subject to these restrictions. Prohibited offers or payments
can include entertainment and gifts, as well as money. Actions that violate
the FCPA may also violate the laws of many of the countries in which we
do business. For example, there are more than thirty countries, including
France, Germany, Mexico, and South Korea, which are signatories to the
Organization for Economic Cooperation and Development Convention on Combating
Bribery of Foreign Officials (OECD Convention). Signatories to the OECD
Convention have committed to enact laws similar to the FCPA.
Violation of any of these laws may result in severe criminal penalties
for the Company and the individual, including imprisonment.Particular
care should be taken in selecting partners and retaining marketing and
other consultants operating outside Canada. In accordance with company
policies, you must obtain management and Legal written approval to engage
such consultants and partners, and obtain appropriate assurances that
no improper payments will be made by or on behalf of such consultants
or partners. You must also properly account for all payments on the applicable
TRX company books and records.
POLITICAL
ACTIVITIES
In Canada and many other countries, a corporation’s political activities
are significantly limited by law. Accordingly, as a general rule, no political
contribution of corporate funds or use of corporate property, services,
or other assets may be made. It is TRX’s policy not to apply direct
or indirect pressure on any consultant to make any political contribution
or participate in the support of a political party, the political candidacy
of any individual, or a political cause. Moreover, you are in no way required
to make a contribution if you receive solicitation requests from TRX.
PROTECTING
TRX’s CUSTOMER ASSETS
You are responsible for adhering to all security procedures and for protecting
company and customer property entrusted to you. Your attention to security
and to situations that could lead to the loss, misuse, or theft of company
or customer property is the best way to help ensure a secure workplace
and protection of the company’s assets. Those assets range from
physical property to proprietary information, which includes intangible
goods such as confidential information and stored data. Protecting these
assets against loss, theft, or misuse is of prime importance. You must
obtain proper authorization before removing company property from the
workplace.
USE
OF TRX’s ASSETS
Equipment and supplies furnished by TRX and its customers are not intended
for personal use. Use TRX facilities, equipment, and supplies only for
conducting TRX business or associated purposes. This policy applies to
all equipment and supplies, including computers, software, and other office
supplies and equipment or transportation facilities, such as drivers,
cars etc.
E-mail
, Network , and Internet Access
Like all TRX facilities, internal information systems, communication facilities
and systems (including e-mail, interoffice mail, and voice mail), networks,
and databases are provided only for conducting TRX’s business.
CONFLICTS
OF INTEREST
A conflict of interest exists if you have any interest or activities outside
TRX that you could advance at the expense of the company’s interests.
A conflict of interest can arise because of circumstances alone, without
any deliberate action on your part. Eachsituation is different and you
will need to
consider many factors, including how substantial and how realistic the
risk is to TRX’s commercial interests.
Competing
with TRX
You may not perform services in competition with TRX. Further, you may
not, without TRX’s written consent, work as an employee, consultant,
officer, or member of the board of directors of a company competing with
TRX because such work could create a divided loyalty.
Using
TRX’s Time and Assets
You
may not perform outside work or solicit business while on TRX premises
or TRX time. You also may not use TRX or customer materials, resources,
or proprietary information for any outside work.
Participation
in Outside Organizations
You are encouraged to participate in philanthropic, professional, national,
regional, and community organizations, provided there is no implied TRX
endorsement or sponsorship.
USING
INSIDE INFORMATION
A specific area of concern with regard to your personal investments is
the improper use of inside information, or nonpublic information, about
another company. Trading securities while in possession of material nonpublic
information learned in connection with your duties at TRX is a violation
of these ethics guidelines and may also violate the law. Information is
material if there is a substantial likelihood that a reasonable investor
would consider it important in making an investment decision or the disclosure
would be expected to alter significantly the total mix of information
in the marketplace about the company. Here are some examples:
• You should not buy or sell stock in a customer’s company
while in possession of material nonpublic information you obtain about
the company in the course of your work for TRX. This information may include
new products, resource allocations, budgets, personnel changes, results
against a business plan, or the progress of a major project.
• If you become aware of a customer’s or potential customer’s
confidential significant expansion plans or intention to build a new facility,
you should not buy or sell the company’s stock or land or a business
near the new site until at least several days after the information becomes
public. Passing material, nonpublic information to a friend, relative,
or acquaintance who uses the information to buy or sell securities may
be against the law, and providing such information is in all cases inconsistent
with TRX’s ethics guidelines.
Montreal, th day of 2005
CONSULTANT
TRX Consultants LTD
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